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Charter Guide

To assist in selecting motorcoach/bus companies for School activity trips

CHECKLIST & GUIDE

To Assist in Selecting Motorcoach/Bus Companies for School Activity Trips

Begin by collecting the following information from the prospective Bus Company Bus companies should have this information readily available.
The bulleted questions below will assist you in selecting safe, responsible companies.

CARRIER NAME:

ADDRESS:


USDOT NUMBER:


TXDOT NUMBER:


ICCMCNUMBER:

• DOES YOUR SCHOOL DISTRICT HAVE A LIST OF APPROVED CHARTER BUS COMPANIES? IS THIS CARRIER ON THAT LIST?

• IS THE CHARTER BUS COMPANY PLANNING TO SUB-CHARTER ANY PORTION OF THE TRIP? (if the answer is yes, then use another checklist to collect the same information on the sub-charter company)

• CARRIER SAFETY RATING: www.safersys.org or/and www.dot.state.tx.us

• INSURANCE: www.fmcsa-li.volpe.dot.gov or/and www.dot.state.tx.us

• DOES THE CARRIER HAVE A DRUG AND ALCOHOL PROGRAM? (required)

• DOES THE DRIVER HAVE A COMMERCIAL DRIVER’S LICENSE BUS ENDORSEMENT? (required)

• CHECK ON-ROAD PERFORMANCE OF THE CARRIER: (www.ai.volpe.dot.gov)

• DOES THE CARRIER HAVE A BREAKDOWN AND EMERGENCY PROCEDURE?

• IS THE DRIVER EQUIPPED WITH A WIRELESS COMMUNICATION DEVICE?

IF POSSIBLE, SEND A KNOWLEDGEABLE MEMBER OF YOUR SCHOOL BUS FLEET OR MAINTENANCE STAFF TO ACTUALLY VISIT THE BUS COMPANY. VIEW THE COMPANY FACILITIES, INSPECT THE BUSES AND MAINTENANCE FACILITIES.

PRIOR TO THE TRIP, REVISIT THE CHECKLIST TO ASSURE THAT THE INFORMATION IS STILL CURRENT ­ REFRESH YOUR RESEARCH WITHIN 7 DAYS BEFORE THE TRIP.

For Help or Information Contact:

• Federal Motor Carrier Safety Administration: (512) 536-5980 or (817) 978-3225 www.fmcsa.dot.gov

• Texas Department of Transportation: (800) 299-1700 www.dot.state.tx.us

•Texas Department of Public Safety: (512) 424-2000

For Bus Industry Information Contact:

• United Motorcoach Association: www.uma.org

• American Bus Association: www.buses.org

• Texas Bus Association: www.texasbus.org